Presentation Tips

How Executives Can Implement Presentation Management Without Getting Bogged Down

Samantha Pratt Lile
 | 
April 19, 2022
 | 
5
 min read
How Executives Can Implement Presentation Management Without Getting Bogged DownHow Executives Can Implement Presentation Management Without Getting Bogged Down

The life of today’s business executive is busier than ever. They wear so many hats. After all, they are responsible for nearly every aspect of a functioning company. It’s not unusual for those tasks to grow too big to complete on a solo basis, and delegation becomes necessary. That’s what teams are for, right? Of course, deciding what roles to delegate can be a process of its very own. What can you trust your leadership team and employees to complete? It can be hard to relinquish control, no doubt.

Presentations can take up a good chunk of a busy executive’s time. Between creating presentations for internal meetings, board meetings, pitches, budget proposals, project management, etc., etc., etc., designing slide decks can become a full-time job. Who has time to get elbow-deep in the design process? But can you rely on your team to create the caliber of slide deck you expect to present?

Executives need not surrender control of design details and branding when delegating presentation design. Fortunately, PowerPoint-alternative software options like Beautiful.ai feature plenty of collaboration tools and controls to make it simple to delegate presentation design and still guarantee the highest-quality results.

How can presentation software help executives implement presentation management without getting bogged down? The following features can help business leaders delegate presentation tasks to their teams:

Team themes and templates

Business leaders might fear that surrendering the reins to their presentation design might result in a mismatched frankendeck. How do you ensure that design elements are consistent and branding elements are properly implemented? Cloud-based presentation software options like Beautiful.ai offer collaboration tools like Team Themes. By locking in the right logo and brand elements across an organization, executives can make sure that every team member stays on brand. Plus, team templates help non-designers create presentations that are professional-grade and branded. Team leaders simply design a plug-and-play starter deck to help every team member kick off their presentations and maintain critical storylines.

Shared libraries

Content management can be a challenge when designing presentations through a collaborative effort. Executives can delegate presentation design to team members without scattering slides across various computers in unorganized chaos. Instead, Beautiful.ai Teams users can store all their presentations in a single searchable library. Each time a new slide is designed, it’s saved for any team member to access, edit and reuse indefinitely. Thus, shared libraries not only boost organization, but they forever reduce inefficiencies in presentation design. It’s simple to design multiple templates for teams to use and customize for future presentations, saving countless hours that otherwise could be wasted with PowerPoint.

Branding control

Sure, it’s one thing to delegate presentation design to multiple team members. It’s another matter entirely to get a cohesive and unified presentation as a result. How do you maintain consistency? Obviously, each contributor is going to have their own design style and a different approach to branding. Branding control is no longer an obstacle, however, when using Beautiful.ai’s Team Plan. An admin or team lead can create custom themes with company logos, as well as colors and fonts that adhere to the brand style guide. They can even select pre-approved images from which collaborators can choose. Just lock in brand elements across the organization and they will automatically be applied to any new slide a team member creates.

Real-time collaboration

How do you prevent different team members from wasting time on different versions of the same presentation? Collaboration can boost productivity, but it can also be a productive risk if everyone doesn’t stay on the same page. With Beautiful.ai’s Team Plan, every team can nail collaboration, even remote collaboration. Changes and updates to themes, templates and slides automatically sync across the organization in real-time, ensuring every team member is accessing the same version at the same time. Teams can even invite contributors from outside the organization to update slides in real-time, making instantaneous updates that save to the cloud.

Designated roles

Organizing a collaborative presentation can be a challenge in itself. How do you make sure every team member is performing the proper tasks? Beautiful.ai’s Team Plan facilitates this organization with the designation of roles within the presentation design environment. Some team members can lead the project, while others become librarians or general contributors. Team members can easily communicate within the platform, as well, thanks to the new @mention feature. Users can tag teammates with an @mention followed by their name within comments so all the key players know at exactly what points they need to contribute. Team leaders even can assign collaborators to specific slides to make sure nothing falls through the cracks.

Samantha Pratt Lile

Samantha Pratt Lile

Samantha is an independent journalist, editor, blogger and content manager. Examples of her published work can be found at sites including the Huffington Post, Thrive Global, and Buzzfeed.