Perspective

Productivity Vs. Efficiency: How to Achieve Both In Presentations

Samantha Pratt Lile
 | 
May 12, 2022
 | 
6
 min read
Productivity Vs. Efficiency: How to Achieve Both In PresentationsProductivity Vs. Efficiency: How to Achieve Both In Presentations

What’s the difference between productivity and efficiency… and why does it matter? We’re all tempted to work as quickly as possible, to get as much done as we can. But if our quality suffers, is the extra effort worthwhile? This question forms the foundation of the importance of both productivity and efficiency, as well as the significance of their differences.

It's no wonder then why company leadership remains so focused on both productivity and efficiency. Regardless of the business sector, market or industry, both qualities are pivotal toward business success. But is one more important than the other? Which one boasts a greater impact on presentation design?

What is productivity?

Productivity is defined as having the quality or power to produce, especially in abundance. Simply put, productivity measures how productive a company, organization or individual is. Productivity is a measure of output, also known as the quantity of results. 

A company that is focused on productivity will strive to make the most of its resources and produce the greatest output. In presentation design, productivity would measure the number of slides and presentations created, but it doesn’t necessarily mean they are created well. That’s where efficiency comes into play.

What is efficiency?

Where productivity measures the quantity of output, efficiency is a measure of its quality. Efficient companies are able to produce desired results with little to no waste and with minimal resources. That waste can include time, which connects efficiency to productivity. 

A business that strives to produce the same amount of work with less time and resources is growing more efficient. If it requires more time and resources, it’s less efficient. It’s no wonder why efficiency is defined as working in a well-organized and competent way, since both qualities contribute to a better outcome. Presentation designers who work efficiently are able to produce the highest-quality slides in the least amount of time.

What’s the difference between productivity and efficiency?

What is the difference between productivity and efficiency? Both are important to business results, and the two terms are often used interchangeably. So, what’s the difference?

  • Quantity vs. quality - Productivity measures quantity, while efficiency measures quality. Bulk output is a measure of productivity, while efficiency measures how much of that output was produced correctly. Products that don’t work as intended might still be considered output, but are they a worthwhile output? Therefore, both qualities are vital to a successful business strategy.
  • Cost assessment - Productivity doesn’t account for underlying costs, while efficiency measures the use of money and resources. Again, creating the most production is not always the ultimate goal. If the quality suffers, the overall costs to the company will be greater.
  • Raw vs. refined - Productivity is a raw measure, while efficiency is a refined measure of success. What does that mean? Productivity accounts for output without further insight. It doesn’t reflect how well any of the work was done or how much it cost to produce. Efficiency, however, takes into account the quality of the output as well as its total cost.

Boosting productivity and efficiency in presentations

It’s one thing to understand the differences between productivity and efficiency, but it’s another entirely to put that knowledge into action. How do productivity and efficiency impact presentation design? Obviously, designing slide decks can be a tedious and time-consuming task. That’s why people rely on PowerPoint-alternative presentation design software like Beautiful.ai. Just add your content and let artificial intelligence handle the finer design details. No more time wasted on margins, alignment and other intricate design elements!

Because it saves time and effort, Beautiful.ai will boost your productivity, and because the use of AI makes the design process practically foolproof, the platform also boosts quality and efficiency. Even the most amateur designer can produce more slides at a higher quality than they could when using PowerPoint. Remember, time is money, and time saved is a sure way to expend fewer resources. Using a PowerPoint alternative to create presentations gives teams back time to focus on other projects and workflows. 

While distinct, productivity and efficiency are intricately connected, and it’s nearly impossible to succeed in a business setting without elements of both in your strategy. Therefore, don’t waste your time and effort trying to design a professional-level presentation using PowerPoint. Take advantage of artificial intelligence and employ Beautiful.ai to create the perfect, interactive and engaging slide deck to dazzle your audience.

It's easier than ever to boost productivity and efficiency with Beautiful.ai’s Teams Plan. The option gives teams everything they need to design decks quickly, collaborate remotely and stay on brand across the board. Team leaders can assign every department its own deck designer by handing the reins over to the magic of AI. 

Plus, teams can lock in the logo and brand elements across an organization to keep everyone on brand for every presentation. Storing everything in one place saves time, which can boost both productivity and efficiency, and real-time collaboration becomes a breeze by instantly syncing sessions no matter who is accessing the file. Everyone is always guaranteed to be working on the same version of the correct slide deck. How’s that for productive and efficient?

Samantha Pratt Lile

Samantha Pratt Lile

Samantha is an independent journalist, editor, blogger and content manager. Examples of her published work can be found at sites including the Huffington Post, Thrive Global, and Buzzfeed.