Any professional can attest to the truth behind the famous quote by Benjamin Franklin, "Time is money". The more teams can do, while being conscious of time and resources, the more profitable they’ll be. Different things can contribute to productivity— setting clear goals, teamwork and collaboration, and tools that boost efficiency.
As teams look to improve productivity, especially in a remote or hybrid workplace, tools and softwares make all the difference.
Why productivity tools are crucial
Low productivity can be caused by low motivation, poor time management skills, work stress, insufficient resources or budget, interruptions or roadblocks, and lack of organization among other things. While productivity tools can’t solve every obstacle, they can help teams work better and faster.
Productivity tools are any software that help boost the functioning of teams or individuals to increase output. They help streamline processes in the workplace by simplifying tedious tasks, organizing information and files, and facilitating more effective planning. Most tools will help foster connection and collaboration between colleagues and stakeholders to optimize productivity.
How productivity tools can improve workplace productivity
Sure, the name alone suggests that the tools boost productivity. But in what ways can the software assist your day-to-day tasks? From collaboration to performance tracking and reporting, productivity tools help teams work more efficiently.
Communication
Productivity tools can help teams communicate more effectively. They help you set goals, assign and manage tasks, and provide feedback or sign-off on projects in real time. Many productivity tools work in the cloud so you can add and view comments quickly and easily. By removing lengthy email chains and notifications, teams can stay in the know and get projects out the door faster.
Organization
Before productivity tools, it wasn’t uncommon for businesses to have files scattered in various databases. Trying to track down company documents or assets that lived on other colleagues’ computers was a time suck. Now tools offer shared libraries and folders so everyone has access to what they need, when they need it. Productivity tools make it easy for teams to exchange information such as images, files, documents, data sheets, presentations and more, in one storage unit. This is huge for remote teams who need to be self-sufficient on a daily basis.
Output
It goes without saying that productivity tools increase output. In fact, productivity itself is measured in terms of the rate of output per unit of input. With improved communication, and collaboration, teams can cover more ground with less resources. But productivity tools are about more than just expediting output. It’s about creating long-term, sustainable results that contribute to the bottom line of the business. Oftentimes productivity tools will improve the quality of work because teams are able to focus more on what’s important.
Implementing tools into your workplace
In the workplace, you can expect productivity tools to absorb more of the tedious day-to-day tasks. They can help optimize business processes, and give teams back time to focus on new revenue-driven projects. With countless productivity tools at your fingertips, how do you know which software is right for your business? Many productivity tools will offer a free trial, which allows you to test different features before you commit, so you can find the tool(s) that best suit your needs.
Beautiful.ai is a great place to start if you’re looking to implement a tool that solves some of the pain points of presentation design. It gives teams everything they need to design decks quickly, collaborate remotely, and stay on brand—all under one account. Beautiful.ai is the deck designer so your teammates don’t have to be. Just drop in content and slides adapt in real-time. No design skills needed. Now every team—from marketing to finance—can lay out ideas clearly and tell stories beautifully. The presentation software gives teams time back to focus on other projects rather than staring at a blank slide and tinkering with text boxes.
